Graybar U.S. Communities Program

US Communities

Graybar has been a long-term participant with U.S. Communities, a non-profit organization serving the interests of government procurement. U.S. Communities helps facilitate state, local government and education agencies make purchases from existing bid awards through the use cooperative purchasing laws. We have a 20 year history as the awarded supplier for electrical & communication products with U.S. Communities. Graybar has over 17,000 current customers throughout the United States utilizing the program and our contract participants invest less time and money in the procurement process, leveraging the work of other schools, cities, counties and state agencies nationwide. U.S. Communities and Graybar offer this contract pricing to agencies that register to participate through the U.S. Communities website. www.uscommunities.org

Graybar provides electrical and telecommunications products through the U.S. Communities contract to:

  • State Agencies
  • Counties, Boroughs and Parishes
  • Cities, Municipalities, Villages and Townships
  • Dependent and Independent Special Districts (such as water departments)
  • Public and Private Schools, including K-12, Community Colleges and Universities
  • Non-Profit and Charitable Institutions

The Graybar / U.S. Communities Program Benefits:

Eliminate Timely & Costly Bid Process

The Graybar-U.S. Communities contract was formed specifically to meet the “Joint Powers Authority” for “Cooperative Purchasing” programs via a competitively solicited bid by a lead purchasing agency, City of Kansas City, MO. In nearly every state, this language satisfies the competitive solicitation requirement.

Leading Association Sponsorship

The U.S. Communities Program is sponsored and recognized by the National Association of Counties (NACo), the National League of Cities (NLC), the U.S. Conference of Mayors (USCM), National Governors Association (NGA) and the Association of School Business Officials International (ASBO).

Solutions

Graybar Electrical Products and Services offered (please reference EV2370 Appendix B-1, & C for Pricing/Cost details):

  • Electrical: A complete and comprehensive offering of wholesale electrical supplies such as, but not limited to: Conduit, Wire, Boxes, Fittings, Devices, Enclosures, Fuses, Power Distribution and Control and Related General Electrical Materials
  • Lighting: A complete and comprehensive offering of wholesale lighting products such as, but not limited to: Lamps, Ballasts, Fixtures, Controls, all related Lighting and LED Products
  • Related Maintenance, Repair and Operation (MRO) and Other Products – A complete and comprehensive offering of related wholesale MRO and other products to support agency specific needs
  • Value Added Services: A complete and comprehensive offering of value added services to support products submitted in vendor’s proposal. Services may include, but not limited to: assessment, repair, renovation, installation, testing, inventory, emergency, training and other related services that may be offered by Supplier.

Graybar Communication/Security Products and Services offered (please reference EV2370 B-2, & C for Pricing/Cost details):

  • Data / Communication, Networking & Wireless: A complete and comprehensive offering of wholesale data / communication, networking and wireless supplies such as, but not limited to: Networking & Wireless, Copper/Fiber Cabling, Connectivity and Termination, Power Backup & Power Protection, Racks, Cabinets and Enclosures, Raceway, and Wire-Way
  • Security: A complete and comprehensive offering of wholesale security products such as, but not limited to: Cameras, Monitoring, Entrance Protection, Fire, and Intrusion
  • Related Maintenance, Repair and Operation (MRO) and Other Products – A complete and comprehensive offering of related wholesale MRO and other products to support agency specific needs.
  • Value Added Services: A complete and comprehensive offering of value added services to support products submitted in vendor’s proposal. Services may include, but not limited to: assessment, repair, renovation, installation, testing, inventory, emergency, training and other related services that may be offered by Supplier

Comprehensive Services

Services Offered (please reference EV2370 Appendix C for Pricing/Cost details)

  • Graybar is proud to offer the following Service Solutions to our agency partners in support of the electrical, lighting, communication, networking, wireless, data/communication & security products covered in our proposal. Services are only offered to support products included in our contracts and not include anything outside the scope of our contracts; ex: plumbing, mechanical, construction would not be involved. These services allow us to capture opportunities where agencies want to utilize our cooperative contract to implement a solution that involves our products, but also involves third party services. If awarded the national program, our offering will include but not be limited to: Assessment, Engineering to support contract products, Analysis, RetroFit, Installation, Repair, Emergency and Integrated Services to support the products we distribute through our contracts. Key areas of demand for services are Lighting & LED, Energy Management & Power Distribution, Start-Up & Commissioning, Repair & Retrofit, Test & Certification, Power Conditioning & Back-Up, Data Center & Technology Upgrades, Security, Wireless, Systems Integration & Testing.
  • Services will be provided through established relationships we have with existing suppliers, contractors, integrators or agency preferred companies. Costing for these services are set at a Not to Exceed Cost Plus 26%. Pricing will be determined by the size and scope of the project and level of Graybar’s involvement. For auditability purposes, Graybar will provide a copy of invoice to verify compliance with the Not To Exceed benchmark and all pricing will be negotiated with the agency prior to acceptance of purchase order. For any projects that include service, Graybar is assuming the role as general contractor and the agency must submit the purchase order to Graybar. Service oriented project requires a Subcontract and Service Owners Agreements to be completed to define the scope of work and make sure all parties are protected. Graybar understands and accepts that Services may be restricted/limited in areas of the country or by specific agencies.

No Cost to Participate

There is no cost to participate in the U.S. Communities program. All you have to do is register online at www.uscommunities.org. Registration does not obligate you to purchase through the program, but it does introduce you to a wide range of products at outstanding prices.

Graybar also represents several thousand leading manufacturers of electrical, communications, data networking and security products. The scope of products available through the Graybar U.S. Communities Program is extensive and is designed to meet nearly every material requirement of your organization. Graybar offers comprehensive product and service solutions to help maximize your facilities’ efficiency and save you money.

For information on Graybar’s U.S. Communities Program, call us at 1-800-GRAYBAR or email us at uscommunities@graybar.com. For information on U.S. Communities visit www.uscommunities.org

FAQs

Who can participate?

Eligible agencies include: States, State Agencies, Counties, Cities, Special Districts, K-12 Public & Private Schools, Public & Private Colleges and Universities & Non-Profits.

Does the pricing meet competitive bid requirements?

Through cooperative purchasing laws, the U.S. Communities pricing, by virtue of its public bid language, meets the requirements for bidding in the entire United States. This allows agencies to use the pricing without taking the time to create bid documents, entertain multiple vendor inquiries and document the bids. Placing the order through Graybar allows them to utilize a quality vendor repetitively without the cost of using unknown or less reliable vendors.

Does the competitive pricing apply, regardless of quantity?

Using Graybar and the U.S. Communities program assures an agency they are getting a very competitive price on any size order. Therefore, driving smaller quantity orders along with larger ones to Graybar provides the agency with maximum value for everything purchased. There are no costs, minimum quantity requirements or spend limits associated with using the Graybar U.S. Communities program.

Is the pricing from a local government competitively solicited agreement?

The U.S. Communities pricing is the same pricing used to win the City of Kansas City, MO, EV2370 contract for Electrical, Lighting, Data Communications and Security Products and Related Products, Services and Solutions. The City of Kansas City is active member of the U.S. Communities Advisory Board, one of the nation’s most respected public agencies and fastest growing over the last decade. Therefore, your agency can buy at these same levels regardless of their size. While every price is not the lowest in the country, the overall competitiveness of the agreement is outstanding.

How does it save time and money?

The key value for the agency is resource savings. Most agencies today are spread thinner than ever. Agencies are downsizing administrative departments and retiring or departing purchasing and maintenance positions are left unfilled. The Graybar U.S. Communities program provides a mechanism to save the time and costs associated with obtaining quotes or preparing bids. The time savings allow the department to accomplish its work tasks more efficiently with the personnel on hand.

How can my agency become a participating U.S. Communities member?

Click on the Register link at www.uscommunities.org/register and complete the quick and easy registration process.

Graybar Contacts:

Rob Rhoads | Strategic Contract Manager
Graybar East Districts
Mobile (202) 445-8992
Robert.Rhoads@graybar.com

Jeff Peskuski | Strategic Contract Manager
Graybar Central and West Districts
Mobile (630) 640-4905
Jeff.Peskuski@graybar.com